Our approach is simultaneously simple, powerful and efficient. Everything is geared towards generating optimum results for our clients, whether it’s the realisation of direct costs savings or the development of an efficient business travel policy.
Centralising all your business travel is a must if you’re going to establish a reliable system for reporting travel expenses. This will give a full overview and a complete picture of the travel behaviour within your organisation. Centralisation brings administrative simplification and time savings, never mind the major advantages in terms of your duty-of-care programme: thanks to us you always know where to find your employees if necessary. But there’s more to the Uniglobe approach. We quickly get to know your specific travel needs and take them into account in our recommendations and support, always on a human scale!
"As long as trips are booked via different online platforms or providers it is impossible to get a realistic picture of the situation. Data are scattered and some costs even stay below the radar entirely. Booking all your business trips with Uniglobe gives you access to transparent and detailed reporting. Our new booking platform UBI offers the ideal solution."
F.U. - Business Development manager at Uniglobe
Thorough analysis is still the tool of choice to keep your finger on the pulse. It’s like taking a snapshot of the situation at a certain point in time. In case of business travel it’s not just about the total annual cost. A good analysis provides a wealth of insights and opens the door to fresh opportunities.
In order to propose the right solutions you need to ask the right questions. Analysis unearths a tremendous amount of data. We cluster this info to arrive at the most pertinent questions that will be helpful in determining your travel policy.
The big advantages of an intercontinental business class flight are obvious. For shorter flights in Europe the advantage compared to economy class is often less pronounced. Nevertheless, out of habit business class is often booked here as well. We give bespoke advice.
Sometimes a specific business or business activity leaves no other option than to book your flight shortly before the departure date. In other circumstances the force of habit is one of the typical pitfalls. Analysis can pinpoint exactly when to book a plane ticket.
Online reservations can bring a number of advantages e.g. quick access to an extensive offer at any time of day. There are less transaction costs and sometimes the average ticket price is lower as well. There is a specific reason for this. We have found that the cheaper options are more popular with online bookings. There are also fewer last-minute bookings, which has a positive effect on the price.
Based on certain volumes interesting route deals can be negotiated with different airlines and alliances. To derive maximum benefit from this it is a good idea to use the same airline for frequent destinations if possible.
Should you allow employees travelling for business to save up points for private use through their frequent flyer programme? This can be a bit of a sensitive topic. In practice we sometimes see atypical choices that mainly benefit private saving programmes instead of serving the company’s best interest.
"After all these years it never ceases to amaze me how unfathomable travel behaviour within a company can seem - until you dig a bit deeper. I once visited a customer who was convinced it was necessary to always book flexible tickets as their specific activities often required last-minute changes. Research showed this to be correct but 75% of all changes were made before the tickets were issued. Flexible tickets are mainly useful when bookings have to be changed after the tickets have been issued, questioning the argument used to book more expensive tickets. Without thorough analysis it would not have been possible to adjust the policy on this point."
J.M. - sales & account manager at Uniglobe
Here at Uniglobe we help our customers set up or adjust a travel policy and that is never a one-way street. Every customer is different and the specific needs per company can be very diverse. That is why your account manager will always advise you to sit down with the various parties from different departments (HR, Finance, Travel Manager, ...) once or twice a year to discuss the business travel policy of your organisation. These discussions encompass every single aspect such as flights, trains, hotels, rental cars and transfers but also the hidden ancillary costs.
